Constitution

Paragraphs 12 - 16

12   Chair.

(1) General Meetings shall be chaired by the President, or in his or her absence a Vice-President or other Honorary Officer.

(2) If there is no such person, or he or she is not present within fifteen minutes of the time appointed for the meeting, a Trustee nominated by the Trustees should chair the meeting.

(3) If there is only one Trustee present and willing to act, he or she shall chair the meeting.

(4) If no Trustee is present and willing to chair the meeting within fifteen minutes after the time appointed for holding it, the Members present and entitled to vote must choose one of their number to chair the meeting.

13  Adjournments.

(1) The voting Members present at a meeting may resolve that the meeting shall be adjourned.

(2)The person who is chairing the meeting must decide the date time and place at which the meeting is to be reconvened unless those details are specified in the resolution.

(3) No business shall be conducted at an adjourned meeting unless it could properly have been conducted at the meeting had the adjournment not taken place.

(4) If a meeting is adjourned by a resolution of the voting Members for more than seven days, at least seven clear days notice shall be given of the reconvened meeting stating the date, time and place of the meeting.

14   Votes.

(1) Each Member shall have one vote on each issue but if there is an equality of votes the person who is chairing the meeting shall have a casting vote in addition to any other vote he or she may have.  Voting shall be by show of hands or otherwise as the chair may direct.

(2) A resolution in writing signed by each Member (or in the case of a member that is an organisation, by its authorised representative) who would have been entitled to vote upon it had it been proposed at a General Meeting shall be effective.  It may comprise several copies each signed by or on behalf of one or more Members.

15   Representatives of Other Bodies.

(1) Any organisation that is a member of the Society may nominate any person to act as its representative at any meeting of the Society.

(2) The organisation must give written notice to the Society of the name of its representative.  The nominee shall not be entitled to represent the organisation at any meeting unless the notice has been received by the Society.  The nominee may continue to represent the organisation until written notice to the contrary is received by the Society.

(3) Any notice given to the Society shall be conclusive evidence that the nominee is entitled to represent the organisation or that his or her authority has been revoked.  The Society shall not be required to consider whether the nominee has been properly appointed by the organisation.

16   Council and Committees.

(1) The Society and its property shall be managed and administered by a Council comprising the Honorary Officers and representative members of the FBR, FEO and FMC Committees (Clauses 16(7), 16(8), 16(9)), elected in accordance with this constitution.  The Honorary Officers and other voting members of Council shall be the Trustees of the Society and in this constitution are together called "the Trustees".

(2) Council shall consist of:

(a) the Honorary Officers specified in Clause 9(3)(a).

(b) six other voting Ordinary Council Members, two from each of the FBR, FEO and FMC Committees; in the case of FEO, one from FBR and one from FMC constituencies; deputies can be appointed from the appropriate committee;

(c) an Advisor on International Initiatives, who shall be non-voting

(d) not more than two additional non-voting members, co-opted by Council, to fulfil casual vacancies and/or to further particular interests not otherwise represented in Council, or who are appointed by the Society to perform particular tasks.

(3) Council shall meet at least once a year.

(4) Council may appoint up to three holding trustees selected from the Members of the Society.  Holding trustees may hold property on behalf of the Society.  Holding trustees should serve a term of office of no more than five years, but in exceptional circumstances may be appointed by Council for a second term of office.

(5) Committees may be formed only by Council and their functions shall be as prescribed by Council.  These shall include a Publications Committee, a Fungal Biology Research Committee, a Fungal Education and Outreach Committee, and a Field Mycology and Conservation Committee. The President, either the President-Elect or Vice-President (as specified in Clause 9(3)a), and the General Secretary and Treasurer shall be ex officio members of all committees.

(6) The Publications Committee shall advise the Council on matters relating to publications, the library and collections and shall coordinate these activities of the Society.  Its membership shall consist of a chair (normally the Publications Officer), together with the following members: a Senior Editor or Editor from each of the publications that the Society at the time is currently publishing, the Webmaster, the Librarian, the Curator of the Slide Collection, and up to two other members (to be recommended and approved by Council).  The Publications Committee will advise Council on the selection of Editors and the composition of Editorial Boards, as appropriate to particular journals.

(7) The Fungal Biology Research Committee (FBR Committee) shall report to the Council of the Society on activities concerning the promotion of fungal biology research, and will support initiatives that help to achieve that aim. The Committee shall normally consist of up to seven elected Members with responsibilities including organisation of scientific meetings and other research initiatives, and a representative each from the FEO Committee and the FMC Committee.

(8) The Fungal Education and Outreach Committee (FEO Committee) shall report to the Council of the Society on activities concerning the promotion of fungal education and outreach, and will support initiatives that help to achieve that aim.  The Committee shall normally consist of up to seven elected Members with responsibility for outreach to primary and secondary schools, universities and the general public, and a representative each from the FBR Committee and the FMC Committee.

(9) The Field Mycology and Conservation Committee (FMC Committee) shall report to the Council of the Society on activities concerning the promotion of field mycology and conservation, and will support initiatives that help to achieve that aim.  The Committee shall normally consist of up to seven elected Members with responsibilities including organisation of forays, workshops and meetings, and a representative each from the FBR Committee and the FEO Committee.

(10) The Society offers affiliation, on provision of a constitution, to Local Recording Groups, together forming the BMS Recording Network (BMSRN) whose objects reflect those of the Society. Affiliation to the Society enables groups to use the Society’s public liability insurance as cover for their activities.

(11) No person shall be appointed as a member of Council who would, if appointed, be disqualified under the provisions of clause 19.

(12) No person shall be entitled to act as a member of Council, whether on a first or on any subsequent entry into office, until after signing a declaration of acceptance and willingness to act in the interests of the Society.

(13) Any member co-opted to fill a casual non-voting vacancy of Council shall serve in that capacity only until the next Annual General Meeting.  Any member co-opted to represent particular interests may serve for a period of up to three years.  Co-opted members shall not act as Trustees.

(14) The Trustees may impose conditions on the activities of any of these Committees, including (without limitation): a requirement to set out plans for approval by the Trustees; that no expenditure may be incurred on behalf of the Society except in accordance with a budget previously agreed with the Trustees; and that all acts and proceedings of the Committees must be fully and promptly reported to the Trustees.